Optional Residence (Assistant Internship in 2026/27)

Last Updated: Oct 22, 2025

Terms and Conditions

To facilitate on-campus accommodation need during Assistant Internship, students attending MBBS V/VI Assistant Internship in 2026/27 are eligible to apply for Optional Residence in Patrick Manson Student Residence (PMR) during the following rotations:

for the whole Medical Rotation
for the whole Surgical Rotation
for the whole Obstetrics & Gynaecology Rotation
for around 10 days during the Paediatrics Rotation (exact period to be arranged by the Department of Paediatrics and Adolescent Medicine)

Application will be open through online form. Before submitting the application, applicants must read through the following terms and conditions carefully.

Eligibility

Students attending the MBBS V/VI Assistant Internship in 2026/27 are eligible to apply for “Optional Residence during Assistant Internship 2026/27”. However, students who have other accommodation offers in HKU are NOT eligible. Applicants are responsible to update the Hall Management for any changes of their on-campus residence status that would affect their eligibility.

For students who have offers of Voluntary Residence (Jan – Jun 2026) in PMR, if the offered residence period covers your Optional Residence period, you DO NOT need to apply for “Optional Residence” of covered rotation(s).

Application Period

Application Period (Status)

Residence Period Applying for

Oct 29 to Nov 9, 2025

Rotation 1 – 7

From Jan 5 to Dec 19, 2026

Online applications submitted after 23:59 on the respective deadline will NOT be considered.

Application Method

The online application form will be available HERE during the application period.

Only online application is accepted. Applicant should fill in all required fields and attach a capture of distance score from CEDARS’s distance score simulator and recent address proof in pdf format for submission.

Upon submission, a confirmation email will be automatically sent to the applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered to junk mail. Please check again before contacting the Hall Management Office for verification.

To update any information in the application after submission, please complete and submit the online form again. The Hall Management Office will consider the latest submission as final.

Supporting Documents

Address / Address Proof

Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, address proof of a foreign country is acceptable. The address proof could be rental agreement, water/ electricity/ gas bill, bank statement or other official document stating the applicant’s name and address, and dated in/after September 2025. Applicants must provide such a document in PDF format in order to complete the online form. Applicants may be asked to provide a true copy of letters/ proof of residential address upon request afterward.

Distance Score

Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be filled out on the online application form, and the screen capture (indicated below) must be uploaded as a supporting document. If you encounter any technical problems while using the simulator, please contact CEDARS through email (cedars.housing@hku.hk) for assistance.

Residence Period

The residence period may vary depending on the duration of Assistant Internship Rotations. Successful applicants will receive an individual notification email indicating their respective residence period(s).

Unless with special needs (i.e.: medical needs, termination of study) and prior approval by the Hall Management Office, shortening of the residence period is not entertained. However, early check-in and late check-out are subject to bedspace availability at an additional lodging charge. Applicants may mark such a request in the “Remarks made by applicant” on the online application form, but it is not guaranteed to arrange so. For early check-in, prior cleaning of the room is not guaranteed in view of manpower limitation.

Lodging Fee

Lodging fee is calculated on a daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD. The daily rates for the academic year 2026/27 are at HK$72- *for PMR. However, there will be an upward adjustment w.e.f. September 1, 2026. Payment invoice for the offered residence period will be billed via the Student Information System (SIS). Residents will receive an individual notification email and instructions from the Finance and Enterprises Office (FEO) to settle the payment in due course.

All committed/ paid lodging fees will not be refunded unless there are special needs to shorten the residence period (i.e., medical needs, study termination, etc.) with prior approval from the Hall Management Office.

Compulsory High Table Dinner Fee

All Optional Residence residents are required to attend a compulsory High-table Dinner hosted by the Hall Management and Residence Committee during the residential period. Regardless of actual attendance, a High Table Dinner fee (~HK$500-*) will be charged via SIS in due course.

*Subject to final approval

Admission Criteria

Priority will be given to applicants with higher “Application Score”, which is composed of the referencing items listed as follows:

Referencing Items	Score Scale
Distance from home	0-40
Special travel need	0-10
Home environmental issue	0-10
Threat of discontinuation / remedial	0-10
Financial difficulty	0-10
Residential need other than the above-mentioned items	0-10
Recommendation by Faculty Review Committee for Residence	0-20
Maximum Total Application Score	110

Results Announcement

All applicants will receive the Main Round results by Nov 28, 2025 by individual notification email. Any available bedspaces after the Main Round offers will be assigned to applicants on the Round 2 List, according to their rank, residence option and gender. Applicants on the Round 2 List should check their emails regularly to get updates.

Offer Acceptance

Successful applicants will receive an individual notification email and are required to reply by email to accept or decline the offer by Dec 7, 2025. By accepting the offer, the applicant is committed to taking up the assigned bedspace for the entire offered residential period(s) and settling the incurred lodging fee accordingly. No change of residence will be entertained afterward.

If no reply is received before the deadline, it will be deemed as a declining offer and the offered bedspace will be allocated to the next applicant on the waiting list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.

Round 2 List

Applicants without a Main Round Offer will be put on the Round 2 List, which will be available on our website in due course. When vacant bedspace becomes available in the future, it will be assigned to those on the Round 2 List.

Appeal

To appeal against the results, an email with justification and support documents (if any) should be emailed to the Hall Management Office at shhorms@hku.hk not later than Dec 7, 2025. Appeal applications will be considered by the Hall Management Office on a case-by-case basis.

Important Dates

When?	What happen?	What to note?
Oct 29, 2025	Open application	Only online application is accepted. To complete submission, you MUST fill in all required fields and upload residential address proof in PDF format (< 1MB).
Nov 9, 2025	Close application	Submissions after 23:59 on the deadline will NOT be considered.
Nov 28, 2025	Release Main Round Offer	Applicants will receive an email notification of the results.
Dec 7, 2025	Deadline to accept or decline the Main Round Offer	Applicants with a residence offer must reply to the email by the due date to accept or decline the offer. No reply will be considered as a declining offer.
Dec 7, 2025	Deadline to appeal Main Round results	Justification, with supporting documents (if any), should be emailed to Hall Management to submit an appeal against the Main Round results.
Dec 19, 2025	Results of Appeal Cases	Appeal applicants will receive an email notification of the appeal results.
Refer to the offer email	Earliest check-in date	Each resident may have a different start date for their residence, as indicated in the offer email.
Refer to the offer email	Latest check-out date	All residents have different end dates for their Assistant Internship Rotations. They are required to check out by the offered end-date, unless with a continuous residence period offered afterward.

Collection of Personal Information

Information provided by the applicants will be used for Optional Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management Office.

Enquiry

For enquiry about the “Optional Residence” admission exercise, please contact the Hall Management Office at shhorms@hku.hk or 3910 2766.