Terms and Conditions

Patrick Manson Student Residence (PMR) is designated to accommodate clinical MBBS students who have residential needs to stay in the vicinity of Queen Mary Hospital.  Details of facilities and provisions of PMR are available on our website: PMR

 

Eligibility

All MBBS students under HKU LKS Faculty of Medicine are eligible to apply for “Voluntary Residence (Jan – Jun 2026)”. However, students who have other accommodation offers in HKU are NOT eligible. Applicants are responsible for updating the Hall Management of any changes to their on-campus residence status that would affect their eligibility.

Students who applied for Optional Residence (Assistant Internship 2026-2027) are also eligible to apply.  If Voluntary Residence is accepted and covers the residential period of Optional Residence, Optional Residence during the overlapping period will be canceled automatically.

In view of limited bedspace availability, priority will be given to final year students, students undertaking Assistant Internship and those with essential residential needs. Junior and non-clinical year students and those with less residential needs should expect a slim chance to be admitted.

 

Application Period

The application period will be Oct 29 to Nov 9, 2025. Online applications submitted after 23:59 on Nov 9, 2025, will NOT be considered.

 

Application Method

The online application form will be available HERE during the application period.

 

Only online application is accepted. Applicant should fill in all required fields, attach a capture of the distance score from CEDARS’s distance score simulator, and provide recent address proof and other relevant supporting documents in PDF format for submission.

Upon submission, a confirmation email will be automatically sent to the applicant. If no confirmation email is received, the online application may fail, or the confirmation email may be filtered into the junk mail folder. Please check again before contacting the Hall Management Office for verification.

To update any information in the application after submission, please fill in and submit the online form again. The Hall Management Office will consider the latest submission as final.

 

Supporting Documents 

Address / Address Proof

Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, proof of address from a foreign country is acceptable. The address proof could be a rental agreement, water/ electricity/ gas bill, bank statement or other official document stating the applicant’s name and address, and dated in/after September 2024. Applicants must provide such a document in PDF format in order to complete the online form.  Applicants may be asked to provide a true copy of letters/ proof of residential address upon request afterward.

 

Distance Score

Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be filled out on the online application form, and the screen capture (indicated below) must be uploaded as a supporting document. If you encounter any technical problems while using the simulator, please contact CEDARS through email (cedars.housing@hku.hk) for assistance.

 

Residence Period

The residential period for the PMR start date is fixed on Dec 31, 2025 (for continuing residents) and Jan 12, 2026 (for new residents), while the residential end date is fixed on Jun 30, 2026, for all. Unless with special needs (i.e., medical needs, termination of study) and with prior approval by the Hall Management, shortening of the residence period is not entertained.  However, early check-in and late check-out may be accommodated, subject to bedspace availability at an additional lodging charge. Applicants may mark such a request in the “Remarks made by applicant” on the online form, but it is not guaranteed to arrange so. For early check-in, prior cleaning of the room is not guaranteed in view of manpower limitations.

The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in Optional Residence for Assistant Internship residents and other circumstances. As such, the Hall Management will give at least 2 weeks’ advance notice and arrange a refund of the lodging fee for the shortened period.

 

Lodging Fee

Lodging fee is calculated on a daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD.  The current daily rate is at HK$72-*. However, there will be an upward adjustment w.e.f. September 1, 2026.  The increment amount is to be determined by the Committee of RMS & PMR in due course. Payment invoice for the offered residence period will be billed via the Student Information System (SIS). Residents will receive an individual notification email and instructions from the Finance and Enterprises Office (FEO) to settle the payment in due course.

All committed/paid lodging fees will not be refunded unless there are special needs to shorten the residence period (i.e., medical needs, study termination, etc.) with prior approval from the Hall Management Office.

 

Compulsory High Table Dinner Fee

All Voluntary Residence residents are required to attend a compulsory High-table Dinner hosted by the Hall Management and Residence Committee during the residential period. Regardless of actual attendance, a High Table Dinner fee (~HK$500-*) will be charged via SIS in due course.

*Subject to final approval

 

Admission Criteria 

(Please note that the admission criteria may be subject to review by the Hall Management Office.  Please stay tuned on our webpage.)

Priority will be given to students in their final year, students undertaking Assistant Clerkship and the referencing items listed as follows:

 

Accommodation under the CEDARS

Following the scheduled demolition of the Madam S H Ho Residence for Medical Students (RMS), a few bedspaces may be available at 6 Sassoon Road and Jockey Club Student Village III (JCSV III) for clinical MBBS students.  You may indicate your preference for these accommodations on the application form.  However, it is subject to availability and not guaranteed.

If any CEDARS accommodation is allocated, your attention is drawn to the following information: –

• The check-in date will be on Jan 12, 2026, or liaise with the respective Hall Management Office if you would like to check in earlier.
• You are committed to the lodging period for the entire Semester 2, from Jan 12 to May 29, 2026.
• You are committed to the lodging fee as follows:-
  • JCSV III – Single Room – $18,769
  • JCSV III – Double Shared Room – $14,248
  • 6 Sassoon Road – Double Shared Room – $11,645
• You are also required to observe and follow the Regulations Governing Halls and Flats.

 

Results Announcement

Main Round Offer will be released on or before Nov 28, 2025 by individual notification email.  The results with the University No. and residence will be posted on our website in due course.  After acceptance of the Main Round Offer, any bedspaces available will be assigned to applicants on the Round 2 List.  Applicants in Round 2 should check their email regularly for updates.

 

Offer Acceptance

Successful applicants will receive an individual notification email and are required to accept or decline the offer via ONLINE SUBMISSION by Dec 7, 2025.

By accepting the offer, the applicant is committed to taking up the assigned bedspace for the entire offered residential period and settling the incurred lodging fee accordingly. No change of residence will be entertained afterward.

If no submission is received before the deadline, it will be deemed as a declining offer and the offered bedspace will be allocated to the next applicant on the Round 2 list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.

 

Round 2 List

Applicants without a Main Round Offer will be put on the Round 2 List, which will be available on our website in due course. When any bedspace becomes available, it will be assigned to those on the Round 2 List.

 

Appeal

To appeal against the results, an email with justification and supporting documents (if any) should be sent to Hall Management at shhorms@hku.hk no later than Dec 7, 2025.  The Hall Management will consider appeal applications on a case-by-case basis.

 

Important Dates

When?	What happen?	What to note?
Oct 29, 2025	Open application	Only online application is accepted. To complete submission, you MUST fill in all required fields and upload residential address proof in PDF format (< 1MB).
Nov 9, 2025	Close application	Submissions after 23:59 on the deadline will NOT be considered.
Nov 28, 2025	Release the Main Round Offer	Applicants with a residence offer will receive an email notification. The results will be put on our website.
Dec 7, 2025	Deadline to accept or decline the Main Round Offer	Applicants with a residence offer must accept or decline the offer via ONLINE SUBMISSION by the due date. No submission will be considered as a declining offer.
Dec 7, 2025	Deadline to appeal Main Round results	Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results.
Dec 19, 2025	Results of appeal cases	Appeal applicants will receive an email notification of the appeal results.
Dec 31, 2025 to Jan 12, 2026	Earliest check-in date	Each resident may have a different residence start date as indicated in the offer email.
Jun 30, 2026	Latest check-out date	All residents have the same residence end date on Jun 30, 2026, and are required to check out by noon, unless with a continuous residence period offered afterward.

Collection of Personal Information

Information provided by the applicants will be used for the Voluntary Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.

 

Enquiry

For enquiry about the “Voluntary Residence” admission exercise, please contact the Hall Management at shhorms@hku.hk or 2728 3408.