Voluntary Residence (July – December 2016)
Terms and Conditions
(Updated information is listed in green. April 22, 2016. )
(Updated information is listed in pink. May 17, 2016. )
Madam S H Ho Residence for Medical Students (RMS) and Patrick Manson Student Residence (PMR) are designated to accommodate clinical MBBS students for “Compulsory Residence” during specific specialty clerkships, while the remaining bedspaces will be assigned to other students under Li Ka Shing Faculty of Medicine. MBBS students can apply for such bedspaces as “Voluntary Residence”.
Voluntary Residence (July – December 2016) in RMS and PMR is now open for application through online application form. Before submitting the application, please read through the followings carefully.
Eligibility
All MBBS students under HKU Li Ka Shing Faculty of Medicine are eligible to apply for “Voluntary Residence (July – December 2016)”.
Application Method
The online application form is available at : http://www.shhorms.hku.hk/online-application-form/ (Online application form is not available after the application deadline. )
Only online application is accepted. Applicant should fill in all required fields and attach address proof in pdf format in order to complete the online form. Upon submission, a confirmation email will be automatically sent to applicant. If no confirmation email is received, please check junk box before contacting the Hall Management for verification.
To update any information for the application after submission, please fill in and submit the online form again. The Hall Management will consider the last submission as final.
Application Period
April 19 – May 15, 2016. Online application submitted after 23:59 on May 15, 2016 will NOT be considered. Application period is now CLOSED. Unless with strong reason and approved by the Hall Management, late application will NOT be considered.
| Application Period (Status) | Voluntary Residence Period Applying for |
| April 2016 (Now CLOSED) | July to December 2016 |
| October 2016 (To be announced) | January to June 2017 |
Admission Criteria
Bedspaces are limited in RMS and PMR. Priority will be given to final year students and those with higher “Application Score”, which is composed of the referencing items listed as follows. The higher the Application Score, the higher chance to be assigned to the preferred residence.
| Referencing Items | Score Scale |
| Home address | 0-40 |
| Special travel problem | 0-5 |
| Home environmental problem | 0-10 |
| Seniority in study | 0-20 |
| Threat of discontinuation / Repeat specialty clerkship / Remedial | 0-10 |
| Financial difficulty | 0-10 |
| Other reasons for residence | 0-10 |
| Recommendation by Faculty Review Committee for Residence | 0-20 |
| Master’s discretionary condition | 0-10 |
| Maximum Total Application Score: | 135 |
Results Announcement
Main Round result will be released on or before May 31, 2016 by individual notification email. The results with UID and residence name will be posted on our website in due course. PMR resident list with name and year will be posted in PMR Management Office for roommate pairing purpose.
Offer Acceptance
Successful applicants will receive individual notification email and are required to reply by email within 5 days to accept or decline the offer. By accepting the offer, the applicant is committed to take up the assigned bedspace for the entire residence period and settle the incurred lodging fee accordingly. No change of residence will be entertained afterwards.
If no reply is received before deadline, it will be deemed as declining offer and the offered bedspace will be allocated to the next applicant on waiting list.
Roommate Preference
Applicants with PMR residence offer can provide their roommate preference when accepting the offer. PMR resident list with name and year will be posted in PMR Management Office for roommate pairing purpose.
Waiting List
Applicants without Main Round offer will be put on the Waiting List, which will be available at our website in due course. When there is vacant bedspace in the future, the bedspace will be assigned to those on Waiting List.
Appeal
To appeal against the results, email with justification and support documents (if any) should be emailed to the Hall Management no later than June 5, 2016. Appeal applications will be considered by the Hall Management case by case.
Residence Period
Residence period start date may vary from July 1 to July 5, 2016 subject to bedspace availability, while end date is aligned to December 30, 2016 (overnight inclusive, last check-out at noon on December 31, 2016). Successful applicants will receive individual notification email indicating their respective residence period.
Early move-in and late move-out are subject to bedspace availability. Applicants may mark such request in the “Remarks made by applicant” on the online form but it is not guaranteed to arrange so.
The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in compulsory residence and other circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.
Payment/ Lodging Fee
Lodging fee is calculated on daily basis according to the offered residence period. Current daily rate are HKD 52- for RMS and HKD 47- for PMR. However, the rates may rise after September 1, 2016 subject to approval by the Committee on Madam S H Ho Residence for Medical Students. The finalized daily rate for September 1, 2016 onwards will be announced in due course.
Payment invoice for the offered residence period will be billed to Student Information System no later than September 2016. Residents will receive individual notification email and instruction from Finance and Enterprises Office (FEO) to settle the payment.
All paid lodging fee will not be refunded unless with special needs to shorten residence period (eg: medical needs, overseas elective etc) approved by the Hall Management.
Important Dates
| When? | What happen? | What to note? |
| April 19, 2016 | Open application | Only online application is accepted.
To complete submission, you MUST fill in all required fields and upload residential address proof in pdf format (< 1MB). |
| May 15, 2016 | Close application | Submission after 23:59 on May 15, 2016 will NOT be considered. |
| May 31, 2016 or before | Release of main round residence offer results | Applicants with residence offer will receive email notification. The results will be put on our website. |
| June 3, 2016 or before | Deadline to accept or decline main round residence offer | Applicants with residence offer must reply email within 5 days to accept or decline offer. No reply will be considered as declining offer. |
| June 5, 2016 | Deadline to appeal Main Round results | Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results. |
| 1-5 July, 2016 | Earliest check-in date | Each residents may have different residence start date as indicated in the offer email. |
| September 2016 | Payment | Lodging fee invoice will be billed to residents’ SIS and residents will receive notification from FEO. |
| October 2016 | Open application for Voluntary Residence (January – June 2017) | All MBBS students will receive email invitation to apply for Voluntary Residence (Jan – June 2017) in October 2016. Details will be announced in due course. |
| December 31, 2016 | Latest check-out date | All residents have the same residence end date on December 30, 2016 (overnight inclusive) and required to check-out by noon on December 31, 2016. |
RMS Renovation
RMS will undergo renovation in July – December 2016. Contractor workers will access the Hall premises to conduct various construction works from 9am to 6pm on Mondays to Saturdays. Considerable amount of noise and service suspension in RMS are expected and may affect residents’ daily living. Applicants should take these conditions into consideration for opting for RMS. More details are listed as follows:
| Period of time (Tentative) | Item | Details |
| July – August 2016 | Construction works on the entire G/F and LG/F | More resident bedrooms will be constructed on G/F and LG/F. Public area will be renovated. |
| July – August 2016 | Upgrade of AC meter system | Contractor worker will be accompanied by Hall Attendant to access each resident bedroom to conduct AC meter alternation work. |
| July – August 2016 | External wall maintenance work on 7/F and 8/F | Scaffolds will be set up on the concerned external walls and roof. |
| July – December 2016 | Suspension of laundry and gym facilities | RMS are allowed to use laundry facilities on G/F of Lee Hysan Hall or G10 of PMR as alternative. |
| September – December 2016 | Construction works in room 616 to 626 and 7/F roof | 7/F roof will be converted into laundry room and gym. Building structure strengthening work will be conducted on 6/F. |
Compulsory High-table Dinner
All voluntary residence residents are required to attend a compulsory high-table dinner in August/ September hosted by the Hall Association and Hall Management. The fee will be announced and billed to SIS in due course. Absent residents will be asked to participate in another activity as make-up.
Compulsory residents in RMS and PMR will be invited to the High-table Dinner in voluntary basis.
Collection of Personal Information
Information provided by the applicants will be used for Voluntary Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.
Enquiry
For enquiry on the “Voluntary Residence” admission exercise, please contact the Hall Management at shhorms@hku.hk or pmsr@hku.hk or 2817 8700.