Voluntary Residence (Jul to Dec 2026)

last updated: Mar 18, 2026

Terms and Conditions

Patrick Manson Student Residence (PMR) is designated to accommodate clinical MBBS students who have residential needs to stay in the vicinity of Queen Mary Hospital. Voluntary Residence (Jul – Dec 2026) in PMR will be opened through an online application form.

Before submitting the application, applicants must carefully read the following terms and conditions.

Eligibility

All MBBS students under HKU LKS Faculty of Medicine are eligible to apply for “Voluntary Residence (Jul to Dec 2026)”. However, students who have other accommodation offers in HKU are NOT eligible. Applicants are responsible for notifying Hall Management of any changes to their on-campus residence status that would affect their eligibility.

Students who applied for Optional Residence (M27 – Assistant Internship 2026/27) are also eligible to apply. If Voluntary Residence is accepted and covers the residential period of Optional Residence, Optional Residence during the overlapping period will be cancelled automatically.

In view of limited bedspace availability, priority will be given to final-year students, students undertaking Assistant Internship, and those with essential residential needs. Junior, non-clinical-year students, and those with fewer residential needs should expect a slim chance of admission.

Application Period

The application period will be Mar 30 to Apr 12, 2026. Online application submitted after 23:59 on Apr 12, 2026 will NOT be considered.

Application Method

The online application form will be available HERE during the application period.

Only online application is accepted. Applicant should fill in all required fields, attach a capture of the distance score from CEDARS’s distance score simulator and provide recent address proof and other relevant supporting documents in PDF format for submission.

Upon submission, a confirmation email will be automatically sent to the applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered into the junk mail. Please check again before contacting the Hall Management Office for verification.

To update any information in the application after submission, please complete and submit the online form again. The Hall Management Office will consider the latest submission as final.

Supporting Documents

Address / Address Proof

Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, address proof of a foreign country is acceptable. The address proof would be a rental agreement, water/ electricity/ gas bill, bank statement, or other official document stating the applicant’s name and address, and dated in/after February 2026. Applicants must provide such a document in PDF format in order to complete the online form. Applicants may be asked to provide a true copy of letters/ proof of residential address upon request afterwards.

Distance Score

Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be filled out on the online application form, and the screen capture (indicated below) must be uploaded as a supporting document. If you encounter any technical problems while using the simulator, please contact CEDARS through email (cedars.housing@hku.hk) for assistance.

Residence Period

The residential period start-date is fixed on Jun 30, 2026 (for continuing residents) and Jul 6, 2026 (for new residents), while the residential end-date is fixed on Dec 31, 2026, for all. Unless for special needs (e.g., medical needs, termination of study) and with prior approval from Hall Management, shortening the residence period is not permitted. However, early check-in and late check-out may be accommodated, subject to bedspace availability at an additional lodging charge. Applicants may mark such a request in the “Remarks made by applicant” on the online form, but it is not guaranteed to arrange it. For early check-in, prior cleaning of the room is not guaranteed due to manpower limitations.

The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in Optional Residence for Assistant Internship residents and other circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.

To ensure appropriate allocation of rooms based on gender distribution, clinical year, and other special requirements, current residents may be required to change rooms at the start of each residency period.

Lodging Fee

Lodging fee is calculated on a daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD. The current daily rate is at HK$72* . However, there may be an upward adjustment w.e.f September 1, 2026. The increment amount is to be determined by the Committee of Madam S H Ho Residence for Medical Students and Patrick Manson Student Residence in due course. Payment invoice for the offered residence period will be billed via the Student Information System (SIS). Residents will receive an individual notification email and instructions from the Finance and Enterprises Office (FEO) to settle the payment in due course.

All committed/ paid lodging fees will not be refunded unless there are special needs to shorten the residence period (e.g., medical needs, study termination, etc.) with prior approval from the Hall Management Office.

Compulsory High Table Dinner Fee

All Voluntary Residence residents are required to attend a compulsory High-table Dinner hosted by the Hall Management and Residence Committee during the residential period. Regardless of actual attendance, a High Table Dinner fee (~HK$500*) will be charged via SIS in due course.

*Subject to final approval

Admission Criteria

Priority will be given to students in final year students, students undertaking Assistant Internship and those with a higher “Application Score”, which is composed of the referencing items listed as follows:

Referencing Items	Score Scale
Distance from home	0-40
Special travel need	0-5
Home environmental issue	0-10
Seniority in study	0-20
Threat of discontinuation / remedial	0-10
Financial difficulty	0-10
Residential needs other than the above-mentioned items	0-10
Recommendation by the Faculty Review Committee for Residence	0-20
Master’s discretionary condition	0-10
Maximum Total Application Score:	135

Residence Allocation

Successful applicants will be allocated to their preferred residence based on their chosen residence option upon application, admission score and rank. Details of facilities and provisions of each residence are available on our website.

Results Announcement

Main Round Offer will be released on or before Apr 30, 2026 by individual notification email. The results with the University no and residence name will be posted on our website in due course. Any available bedspaces after the Main Round offer will be assigned to applicants on the Waiting List. Applicants on the waiting list should check their email from time to time to get updates.

Offer Acceptance

Successful applicants will receive an individual notification email and are required to accept or decline the offer via ONLINE SUBMISSION within 7 days. By accepting the offer, the applicant is committed to taking up the assigned bedspace for the ENTIRE OFFERED RESIDENTIAL PERIOD and settling the incurred lodging fee accordingly. No change of residence will be entertained afterwards.

If no submission is received before the deadline, it will be deemed as a declining offer, and the offered bedspace will be allocated to the next applicant on the waiting list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.

Waiting List

Applicants without a Main Round Offer will be put on the Waiting List, which will be available on our website in due course. When there is vacant bedspace in the future, the bedspace will be assigned to those on the waiting list.

Appeal

To appeal against the results, an email with justification and supporting documents (if any) should be sent to Hall Management at pmrs@hku.hk no later than May 8, 2026. Appeal applications will be considered by the Hall Management on a case-by-case basis.

Important Dates

When?	What happen?	What to note?
March 30, 2026	Open application	Only online application is accepted. To complete submission, you MUST fill in all required fields and upload residential address proof in PDF format (< 1MB).
April 12, 2026	Close application	Submissions after 23:59 on the deadline will NOT be considered.
April 30, 2026	Release of Main Round Results	Applicants with a residence offer will receive an email notification. The results will be put on our website.
May 8, 2026	Deadline to accept or decline the main round residence offer	Applicants with a residence offer must accept or decline the offer via ONLINE SUBMISSION within 7 days. No submission will be considered as a declining offer.
May 8, 2026	Deadline to appeal Main Round results	Justification, with supporting documents (if any), should be emailed to Hall Management to submit an appeal against the Main Round results.
May 29, 2026	Release of Round 2 Results	Any available spaces after the Main Round and Round 2 offers will be assigned to applicants on the Waiting List. Applicants on the waiting list should check their email from time to time to get updates.
June 30 to July 6, 2026	Earliest check-in date	Each resident may have a different residence start date as indicated in the offer email.
December 31, 2026	Latest check-out date	All residents have the same residence end date on Dec 31, 2026, and are required to check out by noon, unless a continuous residence period is offered afterwards.

Collection of Personal Information

Information provided by the applicants will be used for the Voluntary Residence exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or to other persons directly involved in, or appointed to undertake, some of its academic and administrative functions. Under the provisions of the Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds their personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.

Enquiry

For enquiries about the “Voluntary Residence” admission exercise, please contact the Hall Management at pmsr@hku.hk or 3910 2766.