Madam S H Ho Residence for Medical Students

Voluntary Residence (Jan – June 2021)

last updated: October 29, 2020

Terms and Conditions

Madam S H Ho Residence for Medical Students (RMS) and Patrick Manson Student Residence (PMR) are designated to accommodate clinical MBBS students for specific specialty clerkships, while MBBS students can apply for the remaining bedspaces as “Voluntary Residence”.

In view of the development of COVID-19, occupancy rate of both RMS and PMR has been significantly reduced since August 2020 and will continue in this round of application. Junior year students and those with less residential needs should expect a slim chance to be admitted.

Voluntary Residence (January – June 2021) in RMS and PMR is now open for application through online application form. Before submitting the application, applicants must read through the followings terms and conditions carefully.

 

Eligibility

All MBBS students under HKU LKS Faculty of Medicine are eligible to apply for “Voluntary Residence (Jan – June 2021)”.

 

Application Period

October 30 to November 15, 2020 is the application period. Online application submitted after 23:59 on Nov 15, 2020 will NOT be considered.

Application Period (Status) Voluntary Residence Period Applying for
October 30 to November 15, 2020 (open now) January – June 2021
April 2021 (to be open) July – December 2021

 

Application Method

The online application form is available HERE.

Only online application is accepted. Applicant should fill in all required fields, and attach a capture of distance score from CEDARS’s distance score simulator and a recent address proof in .pdf format for submission.

Upon submission, a confirmation email will be automatically sent to applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered to junk box. Please check again before contacting the Hall Management for verification.

To update any information for the application after submission, please fill in and submit the online form again. The Hall Management will consider the latest submission as final.

 

Supporting Documents

Address / Address Proof

Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, address proof of a foreign country is acceptable. The address proof could be rental agreement, water/ electricity/ gas bill, bank statement or other official document stated applicant name and address, and dated in/after September 2020. Applicant must provide such document in pdf format in order to complete the online form.  Applicants may be asked to provide true copy of letters/ proof of residential address upon request afterwards.

Distance Score

Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be fill out on the online application form and the screen capture (indicated below) must be uploaded as supporting document.

Residence Period

Residence period start-date may vary from December 31, 2020 (for continue residents) to January 4, 2021 (for new residents) subject to bedspace availability, while end-date is aligned to June 30, 2021 (last check-out by noon on June 30, 2021). Successful applicants will receive individual notification email indicating their respective residence period.

Final Year Students may opt to shorten residence period for leaving the residence earlier than June 30, 2021. However, the latest check-out date must be indicated upon application for the Hall Management to adjust offered residence period and lodging fee, and to plan for better bedspace allocation. The date can be adjusted in due course (apply at least 2-week prior to check-out date).

Unless with special needs (ie: medical needs, termination of study) and prior approval by the Hall Management, shortening of residence period is not entertained. However, early check-in and late check-out are subject to bedspace availability at additional lodging charge. Applicants may mark such request in the “Remarks made by applicant” on the online form but it is not guaranteed to arrange so. For early check-in, prior cleaning of the room is not guaranteed in view of manpower limitation.

The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.

 

Lodging Fee

Lodging fee is calculated on daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD. Daily rate is subjected to up-adjust to HK$61-* for RMS and HK$56*- for PMR respectively. Payment invoice of the offered residence period will be billed to Student Information System. Residents will receive individual notification email and instruction from Finance and Enterprises Office (FEO) to settle the payment.

All committed/ paid lodging fee will not be refunded unless with special needs to shorten residence period (eg: medical needs, study termination etc) with prior approval by the Hall Management.

*Subject to final approval by the Committee of Madam S H Ho Residence for Medical Students

 

Admission Criteria

Bedspaces are limited in RMS and PMR. Priority will be given to students in final year and undertaking specialty clerkship, and those with higher “Application Score”, which is composed of the referencing items listed as follows. The higher the Application Score, the higher chance to be assigned to the preferred residence.

Referencing Items Score Scale
Residential address 0-40
Special travel problem 0-5
Home environmental problem 0-10
Seniority in study 0-20
Threat of discontinuation / Repeat specialty clerkship / Remedial 0-10
Financial difficulty 0-10
Other reasons for residence 0-10
Recommendation by Faculty Review Committee for Residence 0-20
Master’s discretionary condition 0-10
Maximum Total Application Score: 135

 

Results Announcement

Main Round Offer will be released on or before Nov 30, 2020 by individual notification email. The results with UID and residence name will be posted on our website in due course. Any available bedspaces after the Main Round offer will be assigned to applicants on Waiting List, according to their rank, residence option and gender. Applicants on Waiting List should check their email from time to time to get update.

 

Offer Acceptance

Successful applicants will receive individual notification email and are required to reply by email within 5 days to accept or decline the offer. By accepting the offer, the applicant is committed to take up the assigned bedspace for the entire offered residential period and settle the incurred lodging fee accordingly. No change of residence will be entertained afterwards.

If no reply is received before deadline, it will be deemed as declining offer and the offered bedspace will be allocated to the next applicant on waiting list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.

 

Waiting List

Applicants without Main Round Offer will be put on the Waiting List, which will be available at our website in due course. When there is vacant bedspace in the future, the bedspace will be assigned to those on Waiting List.

 

Appeal

To appeal against the results, email with justification and support documents (if any) should be emailed to the Hall Management at shhorms@hku.hk no later than Dec 4, 2020. Appeal applications will be considered by the Hall Management case by case.

 

Important Dates

When? What happen? What to note?
Oct 30, 2020 Open application Only online application is accepted.

To complete submission, you MUST fill in all required fields and upload residential address proof in pdf format (< 1MB).
Nov 15, 2020 Close application Submission after 23:59 on the deadline will NOT be considered.
Nov 30, 2020 or before Release main round residence offer results Applicants with residence offer will receive email notification. The results will be put on our website.
Dec 4, 2020 or before Deadline to accept or decline main round residence offer Applicants with residence offer must reply email within 5 days to accept or decline offer. No reply will be considered as declining offer.
Dec 4, 2020 or before Deadline to appeal Main Round results Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results.
Dec 31, 2020 or before Results of appeal cases Appeal applicants will receive email notification of the appeal results.
Dec 31, 2020 or Jan 4, 2021 Earliest check-in date Each residents may have different residence start date as indicated in the offer email.
April 2021 Open application for Voluntary Residence (July – Dec 2021) All MBBS students will receive email invitation with details in due course.
June 30, 2021 by noon Latest check-out date All residents (except final year students who indicated otherwise) have the same residence end date on June 30, 2021 and required to check-out by noon, unless with continues residence period offered afterwards.

 

Collection of Personal Information

Information provided by the applicants will be used for Voluntary Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.

 

Enquiry

For enquiry about the “Voluntary Residence” admission exercise, please contact the Hall Management at shhorms@hku.hk or Miss Stefani Lau at 3917 9484.