Voluntary Residence (Jul – Dec 2023)
Voluntary Residence (Jul – Dec 2023)
last updated: Mar 29, 2023
Terms and Conditions
Madam S H Ho Residence for Medical Students (RMS) and Patrick Manson Student Residence (PMR) are designated to accommodate clinical MBBS students who have residential needs to stay near the vicinity of Queen Mary Hospital.
Voluntary Residence (July – Dec 2023) in RMS and PMR will be open through online application form. Before submitting the application, applicants must read through the following terms and conditions carefully.
All MBBS students under HKU LKS Faculty of Medicine are eligible to apply for “Voluntary Residence (Jul – Dec 2023)”. However, students who have other accommodation offer in HKU are NOT eligible. Applicants are responsible to update the Hall Management for any changes of on-campus residence status that would affect their eligibility.
Students applied for Optional Residence (M24 – Specialty Clerkship 2023-2024) are also eligible to apply. If Voluntary Residence is accepted and covered the residential period of Optional Residence, Optional Residence during the overlapping period will be cancelled automatically.
In view of limited bedspace availability, priority will be given to final year students, students undertaking Specialty Clerkship and those with essential residential needs. Junior and non-clinical year students and those with less residential needs should expect a slim chance to be admitted.
The application period will be Mar 30 – Apr 13. Online application submitted after 23:59 on Apr 13, 2023 will NOT be considered.
The online application form will be available HERE during the application periods.
Only online application is accepted. Applicant should fill in all required fields, attach a capture of distance score from CEDARS’s distance score simulator and provide recent address proof and other relevant supporting documents in .pdf format for submission.
Upon submission, a confirmation email will be automatically sent to applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered to junk mail. Please check again before contacting the Hall Management Office for verification.
To update any information for the application after submission, please fill in and submit the online form again. The Hall Management Office will consider the latest submission as final.
Address / Address Proof
Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, address proof of a foreign country is acceptable. The address proof could be rental agreement, water/ electricity/ gas bill, bank statement or other official document stated applicant name and address, and dated in/after January 2023. Applicant must provide such document in pdf format in order to complete the online form. Applicants may be asked to provide true copy of letters/ proof of residential address upon request afterwards.
Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be filled out on the online application form and the screen capture (indicated below) must be uploaded as supporting document. If you encounter any technical problem while using the simulator, please contact CEDARS through email (email@example.com) for assistance.
The residential period start-date is fixed on Jun 30, 2023 (for continue resident) and Jul 4, 2023 (for new residents), while the residential end-date is fixed on Dec 31, 2023 for all. Unless with special needs (ie: medical needs, termination of study) and prior approval by the Hall Management, shortening of residence period is not entertained. However, early check-in and late check-out may be accommodated subject to bedspace availability at additional lodging charge. Applicants may mark such request in the “Remarks made by applicant” on the online form but it is not guaranteed to arrange so. For early check-in, prior cleaning of the room is not guaranteed in view of manpower limitation.
The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in Optional Residence for Specialty Clerkship residents and other circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.
Lodging fee is calculated on daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD. The current daily rate is at HK$70-* and HK$65-* for RMS and PMR respectively. However, there will be upward adjustment w.e.f September 1, 2023. The increment amount to be determined by the Committee of Madam S H Ho Residence for Medical Students in due course. Payment invoice of the offered residence period will be billed via Student Information System (SIS). Residents will receive individual notification email and instruction from Finance and Enterprises Office (FEO) to settle the payment in due course.
All committed/ paid lodging fee will not be refunded unless with special needs to shorten residence period (eg: medical needs, study termination etc) with prior approval by the Hall Management Office.
Compulsory High Table Dinner Fee
All Voluntary Residence residents are required to attend a compulsory High-table Dinner hosted by the Hall Management and Residence Committee during the residential period. Regardless of actual attendance, a High Table Dinner fee (HK$200-*) will be charged via SIS in due course.
*Subject to final approval
Priority will be given to students in final year students, students undertaking Specialty Clerkship and those with higher “Application Score”, which is composed of the referencing items listed as follows:
|Referencing Items||Score Scale|
|Distance from home||0-40|
|Special travel need||0-5|
|Home environmental issue||0-10|
|Seniority in study||0-20|
|Threat of discontinuation / remedial||0-10|
|Residential need other than the above-mentioned items||0-10|
|Recommendation by Faculty Review Committee for Residence||0-20|
|Master’s discretionary condition||0-10|
|Maximum Total Application Score:||135|
Successful applicants will be allocated to their preferred residence based on their chosen residence option upon application, admission score and rank. Detail of facilities and provision of each residence is available on our website: RMS | PMR
Main Round Offer will be released on or before May 8, 2023 by individual notification email. The results with University no. and residence name will be posted on our website in due course. Any available bedspaces after the Main Round offer will be assigned to applicants on Waiting List, according to their rank, residence option and gender. Applicants on Waiting List should check their email from time to time to get update.
Successful applicants will receive individual notification email and are required to accept or decline the offer via ONLINE SUBMISSION within 5 days. By accepting the offer, the applicant is committed to take up the assigned bedspace for the entire offered residential period and settle the incurred lodging fee accordingly. No change of residence will be entertained afterwards.
If no submission is received before deadline, it will be deemed as declining offer and the offered bedspace will be allocated to the next applicant on waiting list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.
Applicants without Main Round Offer will be put on the Waiting List, which will be available at our website in due course. When there is vacant bedspace in the future, the bedspace will be assigned to those on Waiting List.
To appeal against the results, email with justification and support documents (if any) should be emailed to the Hall Management at firstname.lastname@example.org no later than May 12, 2023. Appeal applications will be considered by the Hall Management case by case.
|When?||What happen?||What to note?|
|Mar 30, 2023||Open application||Only online application is accepted.
To complete submission, you MUST fill in all required fields and upload residential address proof in pdf format (< 1MB).
|Apr 13, 2023||Close application||Submission after 23:59 on the deadline will NOT be considered.|
|May 8, 2023 or before||Release main round residence offer results||Applicants with residence offer will receive email notification. The results will be put on our website.|
|May 12, 2023 or before||Deadline to accept or decline main round residence offer||Applicants with residence offer must accept or decline offer via ONLINE SUBMISSION within 5 days. No submission will be considered as declining offer.|
|May 12, 2023 or before||Deadline to appeal Main Round results||Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results.|
|May 29, 2023 or before||Results of appeal cases||Appeal applicants will receive email notification of the appeal results.|
|Jun 30, 2023 – Jul 4, 2023||Earliest check-in date||Each resident may have different residence start date as indicated in the offer email.|
|Dec 31, 2023 by noon||Latest check-out date||All residents have the same residence end date on Dec 31, 2023 and required to check-out by noon, unless with continues residence period offered afterwards.|
Collection of Personal Information
Information provided by the applicants will be used for Voluntary Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.
For enquiry about the “Voluntary Residence” admission exercise, please contact the Hall Management at email@example.com or Mr Clement Cheung at 3910 2068.