Voluntary Residence – July – December 2017
last updated: April 18, 2017
Terms and Conditions
Madam S H Ho Residence for Medical Students (RMS) and Patrick Manson Student Residence (PMR) are designated to accommodate clinical MBBS students for “Compulsory Residence” during specific specialty clerkships, while the remaining bedspaces will be assigned to other students under Li Ka Shing Faculty of Medicine. MBBS students can apply for such bedspaces as “Voluntary Residence”.
Voluntary Residence (July – December 2017) in RMS and PMR is now open for application through online application form. Before submitting the application, please read through the followings carefully.
Eligibility
All MBBS students under HKU Li Ka Shing Faculty of Medicine are eligible to apply for “Voluntary Residence (July – December 2017)”.
Application Method
The online application form is available at : http://www.shhorms.hku.hk/application_vl2017_2/ (Application CLOSED)
Only online application is accepted. Applicant should fill in all required fields and attach address proof in pdf format in order to complete the online form. Upon submission, a confirmation email will be automatically sent to applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered to junk box. Please check again before contacting the Hall Management for verification.
To update any information for the application after submission, please fill in and submit the online form again. The Hall Management will consider the last submission as final.
Application Period
March 30, 2017 to April 17, 2017. Online application submitted after 23:59 on April 17, 2017 will NOT be considered. (Application CLOSED)
| Application Period (Status) | Voluntary Residence Period Applying for |
| March 29 to April 17, 2017 (Application CLOSED) |
July – December 2017 |
| October 2017 (To be confirmed) | Jan – July 2018 |
Residence Period
Residence period start date may vary from June 30, 2017 (for continue residents) to July 4, 2017 (for new residents) subject to bedspace availability, while end date is aligned to December 31, 2017 (last check-out at noon on December 31, 2017). Successful applicants will receive individual notification email indicating their respective residence period.
Unless with special needs (ie: medical needs, termination of study) and prior approval by the Hall Management, shortening of residence period is not entertained. However, early check-in and late check-out are subject to bedspace availability at additional lodging charge. Applicants may mark such request in the “Remarks made by applicant” on the online form but it is not guaranteed to arrange so.
The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in Compulsory Residence and other circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.
Payment/ Lodging Fee
Lodging fee is calculated on daily basis according to the ENTIRE OFFERED residence period. Current daily rate are HKD 53- for RMS and HKD 48- for PMR. However, the rates may be adjusted after September 1, 2017 after approval by the Committee on Madam S H Ho Residence for Medical Students. The new daily rate will be announced in due course.
Payment invoice for the offered residence period will be billed to Student Information System. Residents will receive individual notification email and instruction from Finance and Enterprises Office (FEO) to settle the payment.
All committed/ paid lodging fee will not be refunded unless with special needs to shorten residence period (eg: medical needs, overseas elective etc) approved by the Hall Management.
Admission Criteria
Bedspaces are limited in RMS and PMR. Priority will be given to students in final year and specialty clerkship, and those with higher “Application Score”, which is composed of the referencing items listed as follows. The higher the Application Score, the higher chance to be assigned to the preferred residence.
| Referencing Items | Score Scale |
| Home address | 0-40 |
| Special travel problem | 0-5 |
| Home environmental problem | 0-10 |
| Seniority in study | 0-20 |
| Threat of discontinuation / Repeat specialty clerkship / Remedial | 0-10 |
| Financial difficulty | 0-10 |
| Other reasons for residence | 0-10 |
| Recommendation by Faculty Review Committee for Residence | 0-20 |
| Master’s discretionary condition | 0-10 |
| Maximum Total Application Score: | 135 |
Results Announcement
Main Round result will be released on or before May 5, 2017 by individual notification email. The results with UID and residence name will be posted on our website in due course. PMR resident list with name and year will be sent to PMR successful applicants for roommate pairing purpose.
Offer Acceptance
Successful applicants will receive individual notification email and are required to reply by email within 5 days to accept or decline the offer. By accepting the offer, the applicant is committed to take up the assigned bedspace for the entire offered residence period and settle the incurred lodging fee accordingly. No change of residence will be entertained afterwards.
If no reply is received before deadline, it will be deemed as declining offer and the offered bedspace will be allocated to the next applicant on waiting list. No residence will be assigned afterwards.
Roommate Preference
PMR resident list with name and year will be sent to applicants with PMR residence Main Round offer for roommate pairing purpose. Applicants with PMR residence offer should provide name(s) of preferred roommate(s) when accepting the offer. To match with room assignment timeline, only residents with Main Round offer are able to advise preferred roommate(s).
Waiting List
Applicants without Main Round offer will be put on the Waiting List, which will be available at our website in due course. When there is vacant bedspace for Voluntary Residence in the future, the bedspace will be assigned to those on Waiting List.
Appeal
To appeal against the results, email with justification and supporting documents (if any) should be sent to the Hall Management (shhorms@hku.hk) no later than May 10, 2017. Appeal applications will be considered by the Hall Management case by case.
Important Dates
| When? | What happen? | What to note? |
| March 30, 2017 | Open application | Only online application is accepted.
To complete submission, you MUST fill in all required fields and upload residential address proof in pdf format (< 1MB). |
| April 17, 2017 | Close application | Submission after 23:59 on April 17, 2017 will NOT be considered. |
| May 5, 2017 or earlier | Release of main round residence offer results | Applicants with residence offer will receive email notification. The results will be put on our website. |
| May 10, 2017 or earlier | Deadline to accept or decline main round residence offer | Applicants with residence offer must reply email within 5 days to accept or decline offer. No reply will be considered as declining offer. |
| May 10, 2017 or earlier | Deadline to appeal Main Round results | Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results. |
| June 30 to July 4, 2017 | Earliest check-in date | Each residents may have different residence start date as indicated in the offer email. |
| around October 2017 | Payment | Lodging fee invoice will be billed to residents’ SIS and residents will receive notification from FEO. |
| August / September 2017 | Compulsory High-table Dinner | All Voluntary Residents are required to attend the High-table Dinner. |
| October 2017 | Open application for Voluntary Residence (Jan – July 2018) | All MBBS students will receive email invitation to apply for Voluntary Residence (Jan – July 2018) in October 2017. Details will be announced in due course. |
| Dec 31, 2017 | Latest check-out date | All residents have the same residence end date on Dec 31, 2017 and required to check-out by noon on Dec 31, 2017. |
RMS Renovation
Public area in RMS may undergo renovation in July – September 2017 . Contractor workers may access the Hall premises to conduct various construction works from 9am to 6pm on Mondays to Saturdays. Considerable amount of noise and service suspension in RMS are expected and may affect residents’ daily living. Applicants should take these conditions into consideration for opting for RMS.
Compulsory High-table Dinner
All Voluntary Residence residents are required to attend a compulsory High-table Dinner in August/ September hosted by the Hall Association and Hall Management. The fee will be announced and billed to SIS in due course. Absent residents may be asked to attend another activity as make-up.
Compulsory residents in RMS and PMR will be invited to the High-table Dinner in voluntary basis.
Collection of Personal Information
Information provided by the applicants will be used for Voluntary Residence admission exercise and residential purpose in RMS and PMR only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.
Enquiry
For enquiry on the “Voluntary Residence” admission exercise, please contact the Hall Management at shhorms@hku.hk or pmsr@hku.hk or 2817 8700.