Madam S H Ho Residence for Medical Students

Voluntary Residence (July – December 2020)

last updated: April 28, 2020

Terms and Conditions

Madam S H Ho Residence for Medical Students (RMS) and Patrick Manson Student Residence (PMR) are designated to accommodate clinical MBBS students for “Compulsory Residence” during specific specialty clerkships, while MBBS students can apply for the remaining bedspaces as “Voluntary Residence”.

Voluntary Residence (July – December 2020) in RMS and PMR is now open for application through online application form. Before submitting the application, applicants must read through the followings terms and conditions carefully.

 

Eligibility

All MBBS students under HKU LKS Faculty of Medicine are eligible to apply for “Voluntary Residence (July – December 2020)”.

 

Application Period

April 28 to May 13, 2020 is the application period. Online application submitted after 23:59 on May 13, 2020 will NOT be considered.

Application Period (Status) Voluntary Residence Period Applying for
April 28 to May 13, 2020 (opening) July – December 2020
October 2020 (to be opened) January – June 2021

 

Application Method

The online application form is available at https://www.shhorms.hku.hk/application_vr2020_2/.

Only online application is accepted. Applicant should fill in all required fields, and attach a capture of distance score from CEDARS’s distance score simulator and a recent address proof in .pdf format for submission.

Upon submission, a confirmation email will be automatically sent to applicant. If no confirmation email is received, the online application may be unsuccessful or the confirmation email may be filtered to junk box. Please check again before contacting the Hall Management for verification.

To update any information for the application after submission, please fill in and submit the online form again. The Hall Management will consider the latest submission as final.

 

Supporting Documents

Address / Address Proof

Applicants should provide their residential address in Hong Kong (excluding HKU hall/college/residence address) to apply unless they have nowhere to stay locally. For applicants who have no home based in Hong Kong, address proof of a foreign country is acceptable. The address proof could be rental agreement, water/ electricity/ gas bill, bank statement or other official document stated applicant name and address, and dated in/after January 2020. Applicant must provide such document in pdf format in order to complete the online form.  Applicants may be asked to provide true copy of letters/ proof of residential address upon request afterwards.

Distance Score

Applicants should use their residential address at CEDARS’s Distance Score Simulator to generate a distance score. The generated score should be fill out on the online application form and the screen capture (indicated below) must be uploaded as supporting document.

Residence Period

In view of the development of COVID-19 and face-to-face class suspension, a discretionary arrangement is grant in this round of application. Applicants are able to indicate their preferred residential period start-date upon application, while the residential period end-date is aligned to December 31, 2020 (last check-out by noon on December 31, 2020).

The residential period start-date options are:

Option 1: Between June 30, 2020 to July 4, 2020

This option is suitable for applicants who wish to continue their current staying in RMS/ PMR without a gap period of no residence or for applicants who wish to stay in the residence before official commencement of face-to-face/ clinical teaching.

Option 2: At the commencement of face-to-face/ clinical teaching

This option is suitable for applicants who wish to stay in RMS/ PMR only when classes resume normal on medical campus. Applicants who accepts the offer will be notified of their residential/ lodging period when class schedule is released by the Faculty.

Unless with special needs (ie: medical needs, termination of study) and prior approval by the Hall Management, shortening of residence period is not entertained. However, early check-in and late check-out are subject to bedspace availability at additional lodging charge. Applicants may mark such request in the “Remarks made by applicant” on the online form but it is not guaranteed to arrange so. For early check-in, prior cleaning of the room is not guaranteed in view of manpower limitation.

The Hall Management also reserves the right to shorten or withdraw any Voluntary Residence bedspaces in case of unexpected needs in Compulsory Residence and other circumstances. In such, the Hall Management will make at least 2 weeks prior notice and arrange lodging fee refund of the shortened period.

 

Lodging Fee

Lodging fee is calculated on daily basis according to the ENTIRE OFFERED RESIDENTIAL PERIOD. Daily rate are currently set at HK$57-* for RMS and HK$52*- for PMR respectively. Payment invoice of the offered residence period will be billed to Student Information System. Residents will receive individual notification email and instruction from Finance and Enterprises Office (FEO) to settle the payment.

All committed/ paid lodging fee will not be refunded unless with special needs to shorten residence period (eg: medical needs, study termination etc) with prior approval by the Hall Management.

*Subject to up-adjust to HK$61 and HK$56 after September 1, 2020

 

Compulsory High-table Dinner Fee

All Voluntary Residence residents are required to attend a compulsory High-table Dinner in September/ October hosted by the Hall Association and Hall Management. Regardless of actual attendance, the fee will be charged via SIS in due course. Absent residents may be asked to attend another activity as make-up.

 

Admission Criteria

Bedspaces are limited in RMS and PMR. Priority will be given to students in final year and undertaking specialty clerkship, and those with higher “Application Score”, which is composed of the referencing items listed as follows. The higher the Application Score, the higher chance to be assigned to the preferred residence.

Referencing Items Score Scale
Residential address 0-40
Special travel problem 0-5
Home environmental problem 0-10
Seniority in study 0-20
Threat of discontinuation / Repeat specialty clerkship / Remedial 0-10
Financial difficulty 0-10
Other reasons for residence 0-10
Recommendation by Faculty Review Committee for Residence 0-20
Master’s discretionary condition 0-10
Maximum Total Application Score: 135

 

Results Announcement

Main Round Offer will be released on or before May 25, 2020 by individual notification email. The results with UID and residence name will be posted on our website in due course. Any available bedspaces after the Main Round offer will be assigned to applicants on Waiting List, according to their rank, residence option and gender. Applicants on Waiting List should check their email from time to time to get update.

 

Offer Acceptance

Successful applicants will receive individual notification email and are required to reply by email within 5 days to accept or decline the offer. By accepting the offer, the applicant is committed to take up the assigned bedspace for the entire offered residencial period and settle the incurred lodging fee accordingly. No change of residence will be entertained afterwards.

If no reply is received before deadline, it will be deemed as declining offer and the offered bedspace will be allocated to the next applicant on waiting list. Successful applicants who decline the offer will not be assigned any bedspace again within the offered period.

 

Roommate Preference (for PMR only)

PMR resident list of Main Round Offer with name and year will be sent to applicants with PMR residence offer for roommate pairing purpose. Applicants with PMR residence offer should provide name(s) of preferred roommate(s) when accepting the offer. However, in view of bedspace availability, it is not guaranteed to accommodate roommate preference.

 

Waiting List

Applicants without Main Round Offer will be put on the Waiting List, which will be available at our website in due course. When there is vacant bedspace in the future, the bedspace will be assigned to those on Waiting List.

 

Appeal

To appeal against the results, email with justification and support documents (if any) should be emailed to the Hall Management at shhorms@hku.hk no later than May 29, 2020. Appeal applications will be considered by the Hall Management case by case.

 

Important Dates

When? What happen? What to note?
April 28, 2020 Open application Only online application is accepted.

To complete submission, you MUST fill in all required fields and upload residential address proof in pdf format (< 1MB).
May 13, 2020 Close application Submission after 23:59 on May 13, 2020 will NOT be considered.
May 25, 2020 or before Release of main round residence offer results Applicants with residence offer will receive email notification. The results will be put on our website.
May 29, 2020 or before Deadline to accept or decline main round residence offer Applicants with residence offer must reply email within 5 days to accept or decline offer. No reply will be considered as declining offer.
May  29, 2020 or before Deadline to appeal Main Round results Justification with supporting documents (if any) should be emailed to the Hall Management to put up an appeal against the Main Round results.
June 30, 2020 or before Results of appeal cases Appeal applicants will receive email notification of the appeal results.
June 30 – July 4, 2020 Earliest check-in date Each residents may have different residence start date as indicated in the offer email.
September/ October 2020 Compulsory High Table Dinner All Voluntary Residents are required to attend the High Table Dinner and settle the fee.
October 2020 Open application for Voluntary Residence (January – June 2021) All MBBS students will receive email invitation with details in due course.
December 31, 2020 by noon Latest check-out date All residents have the same residence end date on December 31, 2020 and required to check-out by noon, unless with continues residence period offered afterwards.

 

Renovation in Madam S H Ho Residence for Medical Students

G/F of RMS will undergo renovation in May to August 2020 to enhance the Hall and Student Wellness Offices. During the renovation, two Lounges on G/F will be closed and used as temporary offices. Corridor on G/F will be closed and residents are advised to access Laundry Room through staircase from 1/F. Considerable amount of noise and dust are expected during 9am – 6pm on Mondays to Saturdays in the affected area. Applicants should consider such renovation and service suspension when opting for RMS.

 

Collection of Personal Information

Information provided by the applicants will be used for Voluntary Residence admission exercise only. Personal data will be kept confidential and handled by the University’s staff members. The University may transfer some of the data to an agent or other persons directly involved in or appointed to undertake some of its academic and administrative functions. Under the provisions of Personal Data (Privacy) Ordinance, applicants have the right to request the University to ascertain whether it holds your personal data, to be given a copy, and to apply for correction of the data, if deemed incorrect. For assistance, please contact the Hall Management.

 

Enquiry

For enquiry about the “Voluntary Residence” admission exercise, please contact the Hall Management at shhorms@hku.hk or Miss Stefani Lau at 3917 9484.